Property Management Software Features

Every feature your property management team needs — in one platform.

AI-native accounting, tenant portals, maintenance, leasing, reporting and an open API. Built for residential, commercial and mixed-use portfolios.

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Quick answer

Pickspace bundles 40+ property management features — AI automation, full-accrual accounting, tenant and owner portals with native iOS/Android apps, online rent and CAM payments, work-order management, lease administration, marketing & leasing, reporting and an open REST API — into a single platform priced per unit, with no per-user fees.

Key takeaways

AI lease abstracting, portfolio queries and automated workflows are included — not add-ons.
Full-accrual GL with native QuickBooks Online and Xero two-way sync.
Native iOS and Android apps for tenants, owners and on-site staff.
Open REST API and webhooks — integrate with your existing stack.

Supporting stats

40+

Features included

20+

Native integrations

4–8 wks

Time-to-live

Trusted by residential, commercial and mixed-use portfolios

The Yard
OWA Mall
Green Desk
Grupo Castillio
CMURC
Jacob Real Estate
Heartland

Every category buyers evaluate — covered out of the box

Jump to the category that matters to your team. Every feature is included on every plan; you scale by units, not by module.

AI & Automation

Pickspace embeds AI across every workflow — not as a bolt-on. Your team writes fewer emails, abstracts leases in minutes, and lets the platform draft replies, summaries and reports.

AI Property Assistant

Ask the portfolio anything: 'show me leases expiring with no renewal option' or 'why is Building 4 over budget.' Natural-language across leases, GL, work orders and tenants.

AI Lease Abstracting

Upload a PDF lease, get back structured fields, critical dates, escalations, options, recovery pools and clause-level search in under 2 minutes.

Workflow Automations

Trigger rent reminders, late fees, work-order routing, renewal offers and CAM true-ups on schedule or event — no Zapier required.

Smart Alerts & Critical Dates

Renewal windows, insurance expirations, inspection deadlines and option dates surface in your inbox and on dashboards before they hurt NOI.

AI Reply Drafting

Tenant messages get suggested replies grounded in the lease and ticket history. Approve, edit, send.

Accounting & Financials

Full accrual or cash GL, AP/AR, bank reconciliation and audit-ready trails. Native QuickBooks Online and Xero sync; enterprise GL exports compatible with Yardi, MRI and NetSuite.

General Ledger (Accrual & Cash)

Property-level chart of accounts, journal entries, journal locks, period close and full audit trail.

Accounts Payable & Receivable

Bill capture with OCR, vendor approvals, recurring rent and CAM billing, batch payments and 1099 reporting.

Rent & CAM Payments

ACH, card, wire and Plaid-verified payments — tenant pays in the portal, GL posts in real time, fees passed through or absorbed.

Owner & Investor Reporting

Rent roll, stacking plan, T-12, cash flow, variance to budget, IRR and branded quarterly investor packages.

QuickBooks / Xero Sync

Native two-way sync. Bank rec, vendor master and chart of accounts stay aligned without exports.

Lease & Tenant Management

Whether you run residential rent rolls, commercial NNN portfolios or mixed-use, Pickspace gives every tenant a branded portal and every lease a single source of truth.

Lease Administration

Abstract, store and search every clause. Escalations (fixed, CPI, stepped, market), options, kick-outs and co-tenancy tracked.

Tenant Portal & Mobile Apps

Branded web portal plus native iOS and Android apps for payments, work orders, COI tracking, announcements and after-hours requests.

Application & Screening

Online applications, credit & background checks, income verification, ID upload and decisioning workflow.

Digital Lease Signing

Generate lease packages from templates, e-sign on any device, store executed copies with the lease record.

COI & Document Tracking

Tenant and vendor certificates of insurance with auto-expiry alerts, document repository and version history.

Maintenance & Operations

Move work orders from email chaos to a dispatch board your team and vendors actually use. SLA tracking, photo evidence and cost-to-property allocation come standard.

Work Order Management

Tenant submits with photos, system routes to the right vendor, mobile updates in real time, costs hit the right GL account.

Vendor & Contractor Management

Vendor master, COI tracking, NDA storage, preferred-vendor routing and rating after every job.

Preventative Maintenance

Schedule recurring inspections, filter changes, fire systems and elevator audits. Auto-create work orders on schedule.

Inspections & Move-In/Out

Mobile inspection checklists with photo evidence, comparison reports, deposit accounting and tenant sign-off.

Marketing & Leasing

Capture every lead, automate follow-ups and shorten days-on-market with a leasing pipeline built into the same platform that runs your accounting.

Listing Syndication

Push availability to Zillow, Apartments.com, Realtor.com and your own website with one click; sync updates automatically.

CRM & Lead Pipeline

Lead capture from every channel, automated nurture sequences, showing scheduler and conversion analytics.

Property Websites

Branded property and portfolio websites with online applications and instant tour booking — no separate web platform.

Reporting & Analytics

Replace 12 spreadsheets with one dashboard. Roll up KPIs by property, portfolio, fund or legal entity with the permissions each stakeholder needs.

Portfolio Dashboards

Occupancy, collections, NOI, work-order aging and leasing velocity in one view, drillable to the unit.

Owner & Investor Portal

Branded portal with quarterly statements, distribution history, K-1 docs and a real-time KPI dashboard.

Custom Reports & Exports

Save bespoke reports, schedule email delivery, export to Excel or push to your BI tool via API.

Integrations & Platform

Open by design. Pickspace exposes a documented REST API and Zapier integration so your existing stack — payments, marketing, BI, access control — keeps working.

Open REST API & Webhooks

Read and write every object — leases, tenants, GL entries, work orders. Webhook every state change to your stack.

Native Integrations

QuickBooks Online, Xero, HubSpot, Salesforce, Stripe, Plaid, Mailchimp, Slack, Brivo, Kisi and more.

Native Mobile Apps

Real iOS and Android apps for tenants, owners and on-site teams. Not a wrapper — built native for offline-tolerant fieldwork.

SOC 2 & Enterprise Security

SOC 2 Type II controls, SSO/SAML, granular role permissions, audit log, encrypted backups and SLA-backed uptime.

White-Label Branding

Tenant portal, owner portal, mobile apps and emails carry your brand. Useful for property managers and asset managers.

Feature deep-dives

The complex workflows buyers ask about first — and where Pickspace replaces three or four point tools at once.

CAM Reconciliation

Pickspace tracks operating expenses against each lease's pro-rata share, base-year stops, expense caps, exclusions and gross-up rules in real time. At year-end the platform generates audit-ready CAM reconciliation statements per tenant, supports true-up billing or credit memos, and exports back-up schedules with line-item evidence. Most operators report 80–90% time savings vs. their prior spreadsheet process.

Pro-rata pools, base-year stops, caps, floors, gross-ups
Audit-ready statements with line-item evidence
Per-tenant true-up billing & credit memos
Native integration with the GL — no double entry

Used heavily on commercial portfolios and shopping centers.

Open REST API & Webhooks

Every object in Pickspace — leases, tenants, GL entries, work orders, vendors, payments, units — is readable and writable through a documented REST API. Webhooks fire on every state change so your BI tools, data warehouse, marketing stack and custom workflows stay in sync without polling. Built for tech-forward operators who want their PMS to be a platform, not a silo.

OAuth 2.0 + scoped API keys, IP allow-listing
Webhooks on every state change with retry & DLQ
Bulk endpoints for nightly ETL into Snowflake / BigQuery
Sandbox environment with synthetic data for dev/QA

Pairs naturally with our white-label tier for partners building branded experiences.

Commercial Property Management

NNN, modified-gross, full-service and percentage-rent leases. Critical-date alerts (options, renewals, kick-outs, co-tenancy). AI lease abstracting in minutes. CAM and OPEX recoveries. Investor reporting with branded quarterly packages. The full commercial workflow — without Yardi pricing.

See the full commercial PMS page →

Coworking & Flex Space

Hot desks, dedicated desks, private offices and meeting rooms in one inventory. Membership plans, day passes, credit ledgers and add-ons billed automatically. Door access integrations (Brivo, Kisi), Wi-Fi onboarding and member directory included.

Explore the coworking solution →

Shopping Centers & Retail

Percentage rent with sales reporting, co-tenancy clauses, exclusive-use tracking, merchant marketing fund accounting and shopping-center-specific KPIs (sales/sqft, traffic, tenant mix). Built for retail operators who outgrew generic PMS.

Explore the shopping-centers solution →

Mixed-Use Properties

Residential, retail, office, parking and storage in a single building — managed from a single rent roll, single GL and single tenant portal. Stack residential portals and commercial lease admin on the same property record without forcing a model that fits only one asset class.

Mixed-use is supported across both our commercial PMS and residential workflows — book a demo for a portfolio walkthrough.

One platform — three stakeholders

Owners get clarity. Property managers get leverage. Tenants get a portal they actually use.

For Owners & Asset Managers

See NOI in real time. Distribute investor packages without spreadsheets.

Portfolio dashboards rolled up by fund, entity or asset
Quarterly investor packages auto-generated & branded
Variance-to-budget alerts before they become problems
Distribution history, K-1 docs, IRR tracking

For Property Managers

Cut work-order triage in half. Close the month in days, not weeks.

AI-assisted lease abstracting & CAM reconciliation
Mobile work-order dispatch with photo evidence
Native QuickBooks Online / Xero sync
Branded portals across web, iOS and Android

For Tenants

Pay rent, request maintenance, get answers — all in one branded app.

Native iOS + Android apps (not a wrapper)
ACH, card, wire and Plaid-verified payments
Photo-based work orders with status updates
Document library, announcements, after-hours access

Pick the features for your role

Most teams adopt Pickspace in waves. Here's where each role usually starts.

Residential Property Manager

Jobs-to-be-done

Reduce delinquency
Cut work-order triage time
Streamline turn-over

Start with these features

Tenant Portal & Mobile Apps
Rent & CAM Payments
Work Order Management
Application & Screening

Commercial / CRE Operator

Jobs-to-be-done

Automate CAM reconciliation
Track critical lease dates
Investor reporting

Start with these features

Lease Administration
AI Lease Abstracting
Owner & Investor Reporting
General Ledger (Accrual & Cash)

Owner / Asset Manager

Jobs-to-be-done

See NOI in real time
Distribute investor packages
Catch budget variance early

Start with these features

Portfolio Dashboards
Owner & Investor Portal
Custom Reports & Exports

On-Site Maintenance Team

Jobs-to-be-done

Mobile-first dispatch
Photo evidence
Vendor SLA

Start with these features

Work Order Management
Preventative Maintenance
Native Mobile Apps

Accountant / Controller

Jobs-to-be-done

Close the month faster
Audit-ready trail
Sync with QuickBooks

Start with these features

General Ledger (Accrual & Cash)
Accounts Payable & Receivable
QuickBooks / Xero Sync

Building a specific portfolio?

See feature deep-dives tailored to your asset class.

See it on your data

Bring 1–2 leases and a sample rent roll. We'll map your workflows and show you what the first 30 days look like.

Book a 20-min demo

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Property management software FAQ

What features should property management software include?+

Modern property management software should include accounting (GL, AP/AR, bank reconciliation), tenant and owner portals with native mobile apps, online rent and CAM payments, maintenance work-order management, lease administration with critical-date tracking, marketing and leasing tools, owner and investor reporting, integrations (QuickBooks, Xero, Stripe, Plaid) and an open API. AI-assisted features for lease abstracting and automated workflows are now standard expectations.

Does Pickspace support both residential and commercial properties?+

Yes. Pickspace ships with vertical templates for residential multi-family, single-family rentals, commercial office, retail/shopping centers, industrial, mixed-use, medical office, coworking and self-storage. Each template includes the right lease clauses, recovery pools, GL accounts and KPIs out of the box, so you can run a mixed portfolio in one system.

Which integrations does Pickspace offer?+

Native integrations include QuickBooks Online, Xero, HubSpot, Salesforce, Stripe, Plaid, Mailchimp, Slack, Brivo, Kisi and listing sites (Zillow, Apartments.com, Realtor.com). Anything not native can be built against the documented REST API and webhooks, or wired through Zapier and Make.

Is there a mobile app for tenants and on-site staff?+

Yes — native iOS and Android apps for tenants, owners and operations teams. The tenant app handles rent payments, work orders with photos, announcements and document access. The staff app supports mobile dispatch, inspections with photo evidence, and offline-tolerant fieldwork.

How does Pickspace handle accounting?+

Pickspace includes a full accrual or cash GL with property-level chart of accounts, AP/AR, bank reconciliation, journal entries with locks, recurring billing, 1099 reporting and audit trails. It syncs natively two-way with QuickBooks Online and Xero, and enterprise customers can export to Yardi, MRI or NetSuite-compatible GL formats.

How is AI used in Pickspace?+

AI is embedded across the platform: lease abstracting (PDF in, structured fields out in under 2 minutes), natural-language portfolio queries, automated CAM reconciliation narratives, predictive renewal risk scoring, suggested replies to tenant messages, and automated investor-update drafting. It's included in the platform — not a separate AI add-on module.

Can Pickspace be white-labeled?+

Yes. The white-label tier lets property managers, asset managers and family offices deliver the tenant portal, owner portal, mobile apps and email communications under their own brand. See our white-label property management software page for details and partner economics.

How long does implementation take?+

Typical mid-market deployments go live in 4–8 weeks: data migration from your current PMS (Yardi, MRI, AppFolio, Buildium or spreadsheets), lease abstracting (AI-assisted), GL mapping, payment setup, user training and a 30-day hyper-care window. Smaller portfolios can be live in under 2 weeks; larger enterprise rollouts use a phased property-by-property approach.

Is Pickspace secure and SOC 2 compliant?+

Yes. Pickspace operates under SOC 2 Type II controls with SSO/SAML, granular role-based permissions, full audit logging, encrypted data at rest and in transit, and SLA-backed uptime. Backups are encrypted and geographically redundant. Penetration tests are run annually.

How does pricing work?+

Pickspace publishes transparent per-unit pricing with no per-user fees on the core platform and no separate modules for portals, mobile apps or AI. Mid-market and enterprise contracts include implementation, integrations and dedicated CSM. See the pricing page for current tiers or book a demo for a custom quote.