Property Management Systems, Explained

property manager

Share This Post

Property management systems are a must have for any property manager. They allow you to keep track of everything that happens at your properties, so you never miss an important detail. Many different types of property management systems exist, with varying levels of functionality and price. In this article we will discuss the main functions to look for, when choosing a PMS.

Table of Contents

What is a property management system?

A property management system is a software which helps manage properties. Usually, a system can be used for several types of property simultaneously, from apartments to office spaces and more.

It’s important to note that this isn’t a single piece of software; it’s usually made up of multiple modules. These modules include financial accounting, maintenance scheduling, leasing automation (including tenant screening), inventory management and more—all focused on helping you save time and money so that you can focus on what you do best: running your business!

Property management systems are designed to deal with the increasing complexity of property management businesses.

A property management system (PMS) is a software solution that can help you manage the complexity of your assets. It’s a good idea to use a PMS if you are looking for ways to keep track of all your employees, tenants and suppliers.

A good PMS should be flexible and customised to meet the needs of any business, regardless of size or location.It makes it easier to stay organised in an industry where every day brings new challenges and opportunities.

Property management systems will eliminate tedious tasks.

A well-designed property management system will save you time by automating tasks.​ If you want your staff to spend less time on repetitive tasks, look for a property management software that’s  designed with the user in mind. Your property management software should eliminate unnecessary steps and make it easy for your team members to complete their work quickly and efficiently.

With this advantage of automation comes the ability to scale up or down as needed (which is especially useful when staffing levels fluctuate),​ saving you money on personnel costs.

It also offers modern options such as online booking of shared spaces/ meeting rooms, making it easy for tenants to book spaces directly on an App.

Online booking is a great way to increase revenues. The ability to directly book spaces can help you increase your revenue. You don’t need tenants bothering you with phone calls and emails in order to secure a reservation.

Other Key PMS System Features You should Look For:

  • Front desk operations management
  • Channel management integration
  • A cloud based mobile App
  • Marketing support
  • CRM & guest communication
  • Housekeeping & Maintenance management
  • Accounting and revenue management
  • Large selection of reports and analytics
  • User-friendly interface
  • Intuitive navigation

Pickspace your one stop shop property management software

Pickspace property management software is automated. cloud based, fully customisable system that Makes property management work more efficient and cost effective. The software is designed to support everything a property manager might need in order to minimise workload as much as possible, maximise revenues and support the ever growing demands of the trade.

Our irresistible features include:

  • Full customization to the client’s needs
  • Automation of tedious tasks that take forever
  • All the reports you might need
  • Endless integrations
  • White label App for you to build your brand on
  • New employee training and most importantly- quick and efficient response time (of under 5 minutes).

In conclusion, a property management system can help make your job easier. It will allow you to better manage the business and keep it running smoothly. This is why it’s important to find one that fits your needs and budget.

To follow up on how Pickspace’s software can skyrocket your property management business to the next level, Click here and book a demo.


A good pms will make your job easier. The more you use a property management system, the less manual data entry, manual communication between departments, and manual communication between you, tenants, suppliers and employees are necessary.

This helps you save time and money by reducing the amount of work that needs to be done by hand.

The basic functions of a property manager are:

  • Managing the day-to-day operations of a rental property.
  • Making sure that each tenant has what they need to live comfortably in their home and pay their rent on time.

The first function is especially important, because it's what separates you from other property managers/ landlords who don't have a good management system in place.

Get advice on all things real estate
delivered straight to your inbox.
Like This Article?
Share on Facebook
Share on Twitter
Share on Linkdin
Share on Pinterest
More To Explore